Managing publications

How to manage publications on your UC Santa Cruz website, including best practices on where to keep them for continuity purposes, and avoiding copyright problems.  

This content is a collaboration between University Library and Information Technology Services. 

At our university, publications are a type of content on websites that are created and developed by people affiliated with UC Santa Cruz, and could be part of a person’s bibliography. Because the internet is always changing, it’s better to keep publications in a stable location. 

Examples of publications 

  • Published articles
  • Books
  • Journals
  • Conference papers
  • Research papers
  • Theses

Where should I place my publications?

eScholarship is the University of California’s recommended and supported platform for sharing and preserving articles, and other works, open access and for the long term. eScholarship provides a permalink for your article. Once your article is uploaded there, you may link to the eScholarship page for access to your article in perpetuity. (Note that organizing these links will also be helpful for using in the review process.)

This process is also known as “depositing.”

Keeping publications on your website vs. linking to them

Linking out to a publication on your webpage is recommended, rather than keeping the publication on your website and offering a publication for download directly. Linking avoids copyright concerns and ensures that your publication will be available reliably, as long as you use the right link to an openly available copy. 

What is a stable link?

The internet is always changing and growing. It should not be an expectation that content placed on your website will remain there forever. A stable link would involve a consistent location to store publication content, including a “stable” link that you could use, regardless of how websites might change. 

How do I get stable links?

Sharing articles via eScholarship is made possible by the UC Open Access Policies, which allow authors to upload the correct version (i.e., usually the author’s accepted manuscript). When faculty start to deposit an article in eScholarship, they will be taken to the UC Publication Management System, which will help them verify their articles and then either upload or share the DOI. Once uploaded, you may use the eScholarship permalink for your faculty webpage.

The University Library supports eScholarship.  For questions, please contact:

Does this include research publications and research data?

Research publications 

eScholarship can be used for research publications.

Open research data

Funders, publishers, and other stakeholders may require that researchers make their data publicly accessible. The University Library supports open data with tools such as DMPTool, which is for your data management plan, and Dryad, which is a repository that UC partners with for data sharing. Learn more through the Office of Scholarly Communication.

Research computing, networks, and data storage

There are more considerations surrounding research data because it may include data security, costs, and policy. For support, contact the ITS Academic Divisional support team

Last modified: Oct 24, 2023